View headcount
The emergency headcount portlet displays all people who are currently marked on-site, grouped by person type. As personnel enter and leave the site, the headcount screen is automatically updated. In order for an organisation to get an accurate listing of personnel, it is important that all everyone shows their badge to a reader to log off site. Alternatively people can be manually marked onsite or offsite via the person detail portlets.
1. Select Menu => Report => Emergency Headcount
2. View current headcount
The top section of the emergency headcount portlet displays the current headcount (1) broken down by person type (2) and with an overall total (3). The headcount is broken down by organisation, site and zone. As people swipe on and off site, the totals will automatically change.
2.1. Watch headcount change
The figures for people onsite will automatically refresh. A green triangle (1) on the left of a number indicates the last change was to increase the headcount and a red triangle (2) indicates the headcount was decreased.
3. View persons on-site
The bottom part of the screen displays the list of people currently on-site (ie a headcount report). If a zone or site is selected in the top part of the grid the persons on-site will filter.
Data displayed is the person id, person type, name, company, department, category, emergency role (dotted line (1) indicates the person has more than one emergency role), last swipe date time and zone of last swipe. Data from the grid can be exported to csv or printed to pdf as standard (2).
4. Toggle on show highlighted
When person category reference data is created a highlight indicator can be set. This is to indicate people that require assistance during an evacuation. Any person with a highlighted category will display in yellow in the persons on-site grid. Once the show highlighted button is toggled on the grid will filter to only display people that require assistance.
4.1. View headcount with highlighted person
The headcount section of the portlet will display a number in blue to indicate the number of people currently onsite per organisation, site and zone that have a highlighted category.
5. Click display chart
The headcount totals can be displayed in chart format by pressing the show chart / show grid button.