View person details

The tdsaccess system contains portlets that can be configured as the organisation requires to display people data.  These can be split into separate Employee Detail, Contractor Detail and Host Detail (for visitor) portlets, or alternatively all people data can be put together in one Person Detail portlet.  If data is interfaced from HR systems these portlets enable the user to look at read only person data for troubleshooting purposes.  

1. Select Menu => Maintain => Person Detail or Contractor Detail

Select Menu => Maintain => Person Detail or Contractor Detail

2. View all person data

All data for active people will be displayed by default.  Columns not used can be turned off per user.  Custom fields for specific clients can also be configured by TDS.  

By default the available columns are Person Type, ID, Title, First Name, Last Name, Known As (in case the person is known as a different name), Job Title, Zone (zone the person belongs), Birth Place, Nationality, Department, Company (for contractors), Category (used to indicate if the person needs support in case of an evacuation), Access Reason (primarily used for contractors to indicate why they need access),  Date of Birth, Gender, Start Date, Leave Date, HR Code, Active (whether the person is still active in the system), Allowed Visitors (when this is checked on the person can act as a host for visitors), Suppress In/Out Check,  T & A posting (whether the person's onsite/offsite is to be used for time and attendance systems), Is a Sponsor (whether the person is able to sponsor other people to be allowed onsite), Comments, Address, Contacts (mobile number and email), Extra contacts (Work number and Home number), LifeSafety Information (Assembly Point), Cashless (Cashless Export type and Export to Cashless indicator - for integration with vending systems).  

Keyword search can be used to quickly find a required person.  This will return all records that have the keyword in any column.  

2.2. Use more options to filter

Use more options to filter

The person detail portlets can be filtered by Person Type, Job Title, Zone, Department, Company, Person Category, Company, Person Category, Access Reason, Gender, Active (Yes, No or Both) and whether the person is Allowed VIsitors (Yes, No, Both)